> ## Documentation Index
> Fetch the complete documentation index at: https://absentify.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Teams Bot

> Use the absentify Teams Bot for absence notifications, approve or decline from Adaptive Cards, and chat with linked help articles when Azure AI is on.

The **absentify Teams Bot** is the Microsoft Teams chat that delivers your absence notifications. When Azure AI is enabled on the Plus plan, you can also chat with the same assistant as in the app. See the [plan feature matrix](/docs/en/roles/hr_admins/settings/plan-feature-matrix#ai-and-developer-features).

You reach it after [absentify is installed in Microsoft Teams](/docs/en/roles/employee/sign_in). Open a chat with the absentify Teams app (for example, **absentify - leave tracking**). The first time you start that conversation, the bot sends a welcome card and is ready to notify you. The welcome card title shows that same name (for example, **absentify - leave tracking** in English).

<Info>
  Teams notifications only work when your account is linked to Microsoft. If you sign in with a magic link, link your Microsoft account in [Your preferences](/docs/en/roles/employee/your_preferences#microsoft-account) first.
</Info>

***

## Notifications

The bot's main job is to send **direct messages** in Microsoft Teams when something happens to an absence you are involved in — your own requests, and requests where you are an [approver or representative](/docs/en/roles/employee/approval_requests).

Choose how you want to be notified in [Your preferences](/docs/en/roles/employee/your_preferences#notification-settings):

* **Teams Notification** — messages in Microsoft Teams only
* **Both** — email and Microsoft Teams
* **Email** — inbox only

Typical cards include the leave type, dates, requester, and status. When a request is waiting on you, the card includes actions:

* **Approve** or **Decline** a pending request. Decline asks for a reason. Approving a recurring series from the card applies to every still-pending occurrence, same as in the app.
* **Accept** or **Decline** a representative assignment (cover for a colleague).

On the **Essentials** plan or higher, the weekly absence summary and birthday/anniversary reminder can also arrive as Teams cards if you chose **Teams Notification** or **Both**.

You can still handle the same requests in the app from the **bell icon**.

<Note>
  These cards work without Azure AI. When Azure AI is on, you can also approve or decline in the chat.
</Note>

***

## Chat with the AI assistant

If your admin has turned on [Azure AI integration](/docs/en/roles/m365admins/permissions/azure_ai_integration) (Plus plan), you can type in the bot chat. The assistant uses the same tools as in the app:

* Create or cancel a leave request
* See your absences, your team's absences, remaining allowance, leave types, and approvers
* Approve or decline a request, or respond to a representative assignment, when that is your role
* Ask how a feature works. The reply includes links to the help articles and names when something depends on your role, your plan, or a setting. It answers in the language you write in.

Creating, cancelling, approving, declining, or answering a representative request first shows a confirmation. Type **help** for example phrases, or **start** / **activate** to begin a new session.

If Azure AI is off, you still receive notification cards. What chatting shows depends on your role (below).

***

## When Azure AI is off

The welcome card still explains notifications. The AI tip appears only after an admin enables Azure AI under **Settings > Microsoft**. Until then, typing in the chat shows a message that the integration is off.

If you try to chat while it is off:

* Regular users and managers see a message to contact their admin.
* Admins see a card with a link to **Settings > Microsoft** to turn the integration on.

***


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