> ## Documentation Index
> Fetch the complete documentation index at: https://absentify.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Upgrade settings
> Upgrade or downgrade your absentify subscription, compare plan features, manage seat counts, and unlock advanced functionality from the Upgrade page.
The **Upgrade** section under **Settings** allows you to adjust your subscription plan according to your organization’s needs. You can upgrade to unlock additional features or downgrade if your requirements change.
If you're an administrator but cannot see the **Upgrade** section, it’s likely that you do not have the appropriate billing access rights. Please contact your workspace administrator with billing permissions to request access or to make any necessary changes.
***
## Managing your subscription
### Upgrade your plan
1. Navigate to **Settings** > **Upgrade**.
2. Review the available plans and their details on our [pricing page](https://absentify.com/pricing).
3. Select your desired plan and select the **Upgrade** button.
4. Provide your company details and address:
* **This step is optional**, but it is highly recommended.
* Make sure to provide your **tax number (VAT ID)**. This allows our merchant Paddle to deduct taxes directly from the invoice, saving you administrative effort.
5. In the next step, select your preferred payment method from the options provided by Paddle, such as credit card, PayPal, Apple Pay, or Google Pay.
6. Upon successful payment, your selected plan will be activated immediately, and you can start using all its features.
If you signed up with email (rather than Microsoft 365), you must confirm your email address before purchasing a plan. The checkout will display a message asking you to verify your email first.
### Switch from monthly to annual billing
If your workspace is on a monthly Paddle subscription, you can switch to annual billing yourself — no need to contact support.
1. Navigate to **Settings** > **Upgrade**.
2. At the top of the page, a highlighted **savings banner** shows the estimated amount you would save by paying yearly instead of monthly.
3. Select the banner (or the **Switch to Annual** button) to open the preview modal. It displays:
* The **prorated amount charged today** — a credit for the remaining days of your current monthly period is automatically applied.
* The **new annual subscription total**.
* The **total yearly savings** compared with paying monthly for 12 months.
4. Confirm to apply the switch. Your subscription is upgraded to annual billing immediately and no further action is required.
If the prorated amount is below Paddle's minimum charge threshold, the switch is still applied, but the change takes effect on your next billing date instead of being charged today.
The savings banner and the **Switch to Annual** option are only visible to **workspace admins** whose workspace currently has an active **monthly Paddle subscription**.
### Pay by invoice
Invoice payment is available only for the following plans:
* **Essentials plan** (annual payment)
* **Plus plan** (monthly or annual payment; monthly payment is not recommended).
Follow these steps to pay by invoice:
1. **Complete the first step of the upgrade process**:
* Select the **Upgrade** button and provide all required company details, including your tax number (VAT ID).
* This ensures you are correctly registered as a customer in our system.
2. **Cancel during the payment step**:
* After submitting your company details, the next step will ask for a payment method (e.g., credit card, PayPal).
* You can cancel the process at this stage and send an email to [support@absentify.com](mailto:support@absentify.com).
3. **We will prepare a draft invoice**:
* Based on the provided company details, we will create a draft invoice for your review.
* After you approve the draft, we will issue the final invoice.
4. **Activate your plan**:
* Once the final invoice is issued, all features of your selected plan will be immediately available.
* You will have **14 days** to complete the payment. When paying via bank, ACH or wire transfer, please make sure to include the invoice number as a reference to ensure correct assignment of your payment.
Invoices can only be issued in the following currencies: **US dollars**, **euros**, or **British pounds**, as supported by Paddle.
### Cancel your subscription or switch to the Free plan
There are two options to cancel or discontinue your subscription:
1. **Switch to the Free plan**:
* Navigate to **Settings** > **Upgrade**, select the **Free plan**, and complete the downgrade review.
* Your current plan (monthly or annual) will remain active until the end of its billing period. After that, your account will automatically revert to the Free plan.
* During this time, you will still have full access to your data. However, premium features will be disabled once the Free plan becomes active.
Switching to the Free plan allows continued access to your data while disabling advanced features.
2. **Delete your company account**:
* If you no longer wish to use absentify, you can delete your entire company account.
* Navigate to **Settings** > **Account Settings** > **Delete Company Account**.
* This action will permanently delete all data associated with your account and automatically cancel your subscription.
Deleting your company account is irreversible. Ensure you’ve exported any necessary data before proceeding.
### Downgrade your plan
1. Navigate to **Settings** > **Upgrade**.
2. Select the plan you want to downgrade to and select the **Downgrade** button.
3. Review the **impact summary**, which separates features that will be removed from limits that will be reduced on the target plan.
4. Resolve every item under **Action required**. These blockers can include too many departments or allowance types, multiple managers or approvers, and—when switching to Free—more than one admin or hour-based leave types. Use **Resolve in settings** to open the relevant setting, then return and select **Re-check** if your workspace changed.
5. Review **Adjusted automatically**. Depending on the target plan, absentify may pause extra calendar syncs while keeping the oldest active, disable excess webhooks per source, or reset custom approval flows to the default. The configuration is retained and reactivates if you upgrade to a plan that supports it again.
6. Optionally expand **Passed checks**, then select **Continue** when no required actions remain.
7. Review the confirmation and select **Confirm downgrade**. When switching to Free, select **Cancel plan** and confirm the cancellation in the following dialog.
Downgrades to Mini or Essentials apply immediately. A switch to Free takes effect at the end of the current billing period, so paid features remain active until then.
Plans granted by support or otherwise not purchased through Paddle cannot be changed in absentify. Contact [support@absentify.com](mailto:support@absentify.com) to switch these plans.
***
## Paddle as our payment provider
absentify uses Paddle as its merchant of record for all transactions. This means that when you make a payment, you’re purchasing from Paddle, not directly from absentify.
Think of it like buying an app in the Apple App Store—your contract is with Apple, not the app developer. Similarly, Paddle handles all payments, invoices, and taxes for absentify customers worldwide.
**Benefits for you as a customer**:
* Paddle simplifies the tax process by automatically applying the correct VAT or sales tax for your region.
* It ensures a smooth purchasing experience, regardless of your location.
* For billing inquiries or support, you can always contact Paddle directly at [paddle.net](https://paddle.net).
**Benefits for us as a company**:
* Since absentify is headquartered in Switzerland and serves customers globally, Paddle helps us comply with international tax regulations.
* This allows us to focus on delivering a great product while ensuring that all legal and tax obligations are met.
***
## Frequently asked questions
Yes, if you sign up now, you’ll keep access to all current free features at no cost. In the future, we may introduce additional features that won’t be included in the Free plan, but rest assured, we won’t remove any existing features.
At absentify, privacy and security are top priorities. We comply fully with GDPR and major U.S. privacy regulations, and we’re ISO 27001 certified, meeting the highest international standards for data protection.\
All data transfers are encrypted, our infrastructure is backed by Microsoft Azure, and we perform regular backups to safeguard your data. Plus, access to HR data is role-based, adding an extra layer of protection.\
For more details, check out our [Privacy Policy](https://absentify.com/privacy).
No long-term commitment is required! With absentify, you can choose between monthly or annual plans and cancel anytime up to one day before your next billing date to stop further charges. Plus, you can export all your data to Excel whenever you need.
Payments are easy and flexible with absentify! Through our payment provider, you can use various options, including credit card, PayPal, Apple Pay, Google Pay, and more.\
For Essentials and Plus plans, we also offer invoicing as a payment option when selecting annual billing. If you pay an invoice by wire transfer, select the **OUR** charge option so that all bank and intermediary bank fees are covered by the sender and the full invoiced amount is received. An invoice counts as paid only once the full amount has arrived, so deducted fees leave it partially unpaid.
Yes, billing includes all users — whether active, inactive, or archived. This ensures that all data remains accessible and securely stored as needed.
**Adding or removing users** directly impacts your subscription billing. Here’s how it works:
### Adding users
1. **Add users:**
* When you add new users, the system automatically records the change.
* Seat counts are synced with Paddle once a day.
2. **Prorated billing:**
* New users are billed on a prorated basis for the remaining period in the billing cycle.
* Example: If you add a user halfway through the month, you’ll only be charged for the second half of the month.
3. **Payment:**
* Additional charges will appear on your next invoice.
### Removing users
1. **Remove users:**
* When users are removed, the change is automatically recorded.
2. **Credit adjustment:**
* You will receive a prorated credit for the unused portion of the billing period.
* This credit is applied to your next invoice.
3. **Updates:**
* Changes will be reflected on your next billing statement.
### Billing overview
You can review all billing adjustments and invoices under **Settings > Billing**. This section shows your plan details, seat usage, upcoming charges and past invoices.
Changes to the number of users are always reflected in the next billing cycle.
Yes! If you are on a monthly plan, you can switch to annual billing directly in absentify. Go to **Settings** > **Upgrade**, select **Switch to annual**, review the preview with today's charge and your new annual total, and confirm the switch. Any payments already made on the monthly plan will be prorated and credited toward your annual subscription.\
If the in-app option is not available for your subscription, contact our [support team](/docs/en/introduction#how-to-get-further-assistance) for assistance.
Yes! To learn more about our discounts and coupon codes, please contact our [support team](/docs/en/introduction#how-to-get-further-assistance).
Yes, if you upgrade to the Plus plan, all users who do not have admin rights will no longer see the **Help**, **Roadmap**, and **Idea Changelog** widgets in their personal preferences.
These elements are hidden from the dropdown menu accessed via the profile photo, as well as from the gear icon (in the Microsoft Teams app).
absentify is built on a highly reliable infrastructure, hosted on Microsoft Azure in North Europe.\
Our system boasts a consistent 99% uptime, with robust daily backups and multiple layers of data security.\
For live updates, you can always check our status page: [status.absentify.com](https://status.absentify.com).
We’re here to help! You can reach out to our support team via email or chat.\
For our Essentials and Plus users, we also offer priority support for faster response times.
No problem! Just reach out to our [support team](/docs/en/introduction#how-to-get-further-assistance), and we’ll be happy to help.
Yes, for companies with specific needs such as dedicated support agreements, private hosting, or onboarding assistance, we’re here to help.\
Please contact us directly at [support@absentify.com](mailto:support@absentify.com), and our team will provide all necessary information and discuss possible solutions with you.
***
For assistance with upgrades, downgrades, or invoice payments, contact [support@absentify.com](mailto:support@absentify.com).
For billing inquiries, you can also contact Paddle directly at [paddle.net](https://paddle.net).