> ## Documentation Index
> Fetch the complete documentation index at: https://absentify.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# HR admin documentation

> Get started with absentify as an HR admin, with comprehensive guides and tools to help you manage company-wide absence settings and policies.

Welcome to the HR Admin documentation for absentify! This guide is tailored to help you navigate the platform's advanced features and tools designed specifically for HR administrators. From configuring absence policies to managing user permissions, this documentation will ensure you can leverage absentify to its full potential.

### Core responsibilities

As an HR admin, your role involves managing and overseeing the company-wide absence management system. Key responsibilities include:

* **Setting leave policies**: Define and update leave types, allowances, and privacy settings.
* **User management**: Invite, edit, and manage user roles and permissions.
* **Billing and subscription**: Handle the billing details, upgrades, and allowances.
* **Monitoring absence trends**: Generate reports and insights to track absence data and patterns.
* **Integration management**: Ensure smooth connectivity with Microsoft 365, Power Automate, and other third-party systems.

### Getting started

Below are some key guides and tools to help you get started as an HR admin:

<AccordionGroup>
  <Accordion title="Setting up leave policies">
    Learn how to configure company-wide leave types, allowances, and approval workflows. Check the [leave policy setup guide](/docs/en/roles/hr_admins/settings/leave_types/create-leave-types) for detailed instructions on creating, editing, and managing leave types.
  </Accordion>

  <Accordion title="Managing allowances">
    Create allowance types and the rules that define how much is earned, in which cycle, and what happens to unused allowance. Visit the [allowance management guide](/docs/en/roles/hr_admins/settings/allowances) for step-by-step details.
  </Accordion>

  <Accordion title="Inviting and managing users">
    Add employees to absentify, manage their permissions, and configure user settings such as approvers and schedules. See the [user management guide](/docs/en/roles/hr_admins/settings/users/manage_users) for more information.
  </Accordion>

  <Accordion title="Customizing departments and approval workflows">
    Organize employees into departments, set manager roles, and define approval processes. Check the [departments setup guide](/docs/en/roles/hr_admins/settings/departments) for comprehensive instructions.
  </Accordion>

  <Accordion title="Billing and subscription">
    Manage subscription details, view invoices, and explore upgrade options. Refer to the [billing guide](/docs/en/roles/hr_admins/settings/billing) for more information.
  </Accordion>

  <Accordion title="Ensuring data privacy and security">
    Configure privacy settings to comply with GDPR and other data protection regulations. Learn more in the [privacy settings guide](/docs/en/roles/hr_admins/settings/general/privacy).
  </Accordion>

  <Accordion title="Analyzing absence trends and generating reports">
    Access and interpret data to understand absence patterns and support strategic planning. Explore the [reporting guide](/docs/en/roles/hr_admins/settings/export) for details on generating Excel exports and insights.
  </Accordion>

  <Accordion title="Integrating absentify with Microsoft 365">
    Enable synchronization with Microsoft Teams, Outlook, and Entra ID. See the [integration guide](/docs/en/roles/hr_admins/settings/microsoft) for a seamless setup.
  </Accordion>
</AccordionGroup>

### Frequently asked questions (FAQ)

<AccordionGroup>
  <Accordion title="How do I configure leave policies for specific departments?">
    You can select the allowance rule new employees receive and customize approval workflows per department by navigating to **Settings** > **Departments**. Check the [departments setup guide](/docs/en/roles/hr_admins/settings/departments) for step-by-step instructions.
  </Accordion>

  <Accordion title="What happens if an employee's allowances are manually adjusted?">
    Adjustments do not replace the assigned rule. They are recorded on top of it with a date and a reason, and the employee's entitlement is the rule amount plus all adjustments. Every adjustment stays visible in the employee's **History & adjustments** dialog and in the Excel export. See the [allowance management guide](/docs/en/roles/hr_admins/settings/allowances).
  </Accordion>

  <Accordion title="Can I restrict visibility of certain absences?">
    Yes, you can set privacy levels for leave types. Use the **Privacy Settings** under **Settings** > **General** to configure who can view absence details. Visit the [privacy settings guide](/docs/en/roles/hr_admins/settings/general/privacy) for more.
  </Accordion>

  <Accordion title="How do I export absence data for audits?">
    Use the **Export** feature under **Settings** > **Export** to generate detailed reports. Learn how in the [reporting guide](/docs/en/roles/hr_admins/settings/export).
  </Accordion>

  <Accordion title="What are the best practices for handling user onboarding and offboarding?">
    Ensure users are invited as inactive initially, and configure their profiles fully before activation. For offboarding, archive users to retain historical data. See the [user management guide](/docs/en/roles/hr_admins/settings/users/manage_users) for more details.
  </Accordion>
</AccordionGroup>

### Supporting you

We hope these resources help you manage your company’s absence policies efficiently with absentify. If you have any questions, contact our [support team](/docs/en/introduction#how-to-get-further-assistance) or reach out to your dedicated account manager.