Stay up to date with the latest changes to absentify. This is the changelog for all updates — new features, improvements, and fixes.Documentation Index
Fetch the complete documentation index at: https://absentify.com/docs/llms.txt
Use this file to discover all available pages before exploring further.
Workspace Deletion Alerts for Other Admins
When an admin starts deleting a workspace, the other workspace admins now receive an email letting them know who requested the deletion and when. Only the admin who initiated the process receives the confirmation PIN needed to complete it.Older Business Years for Admins
Administrators can now add absences for business years further in the past than before, so historical records can be corrected or completed when needed.Improvements
- After you request a deletion PIN, the confirmation message now explains that the PIN is sent to you and that other admins may be notified separately.
- Starting workspace deletion is blocked with a clear message if your account has no email address, which is required to receive the PIN.
- When your workspace is set to show both logo and name, the workspace name appears next to the logo in the top bar and mobile menu; long names are shortened with a simple way to view the full name.
- In Microsoft Teams, the slide-out menu now matches the correct Teams light or dark appearance for your logo and navigation highlights.
- Timeline filters and menus were tightened up for clearer spacing and easier use on smaller screens.
- Dropdown lists now scroll more predictably in tight spaces, use larger touch targets for scroll controls on phones, and animate more gently when your device prefers reduced motion.
- Notification emails are handled sooner on our side, so related reminders and updates reach you with less delay.
- Where you can see notification email history, statuses update to the real outcome more reliably instead of looking stuck as still sending.
- When a message cannot be sent because every recipient was blocked by the email provider, that situation is reflected more clearly in the history.
Improvements
- Setting up a team or group calendar connection now asks for fewer Microsoft permissions, so the consent screen is simpler and only requests what is needed.
- Saving or updating billing details no longer stops you with a confusing “no plan selected” message when you already have a subscription.
- The billing screen explains that updates apply to upcoming invoices and points you to support if you need a change on an invoice that was already issued.
- Postal code is optional when it isn’t required for your country, instead of always being mandatory in the form.
- Billing information loads and saves more reliably for teams with an active paid plan.
Improvements
- After you cancel, your paid plan limits and options stay available until the subscription actually ends, instead of dropping to the free level right away.
- When you contact support from Teams, replies from the team stay in Teams instead of also being sent to your inbox.
- Organization welcome email customization now offers richer formatting — including headings, font size, text and background emphasis, lists, and links — and a preview that closer matches what recipients actually see.
- Welcome emails use clearer default typography so the message reads more reliably across different mail clients.
- Calendar sync, webhooks, and Power Automate are now available only from the Essentials plan upward, matching how plans are described — buttons and links stay disabled below Essentials, with clearer upgrade copy.
- Limits for Microsoft’s automated workflows and for your own webhook URLs are enforced separately, so one type no longer incorrectly fills the allowance for the other.
- Outlook group calendars stay up to date more reliably, with fewer missed or delayed absence entries when the calendar link hits a short-lived issue.
Support in Microsoft Teams
When you use the absentify bot in Microsoft Teams, you can now receive and reply to support messages directly in the same chat — no need to switch to email or a separate website.Improvements
- On the Billing page, seat billing is no longer shown on a separate card — Payment Details now shows your subtotal alongside how many users you are billed for and the per-user amount, with a short note explaining who counts toward your subscription.
- The next user-count sync now displays a specific time and timezone directly in the Payment Details area, replacing the previous separate section and vague wording.
Organization Billing Overview
The billing section for your organization has been rebuilt. You can now see how billed seats relate to workspace members (active, inactive, archived, and pending sync), when the next seat-count sync runs, and a clearer view of upcoming charges with subtotal, tax, and discounts where they apply.Improvements
- The seat usage breakdown on the billing page (active, inactive, archived, reserved, and pending sync) is now tucked behind a toggle so the card stays compact until you need the detail.
- When your next invoice is due today, the payment details card now says “today” instead of showing “in 0 days.”
- Billing help text is clearer about who counts toward your subscription, and the daily sync tooltip uses generic terms instead of naming a specific payment vendor.
- Subscription state, scheduled pause or resume, and active discounts are easier to read and act on.
- Past invoices are easier to review with an updated layout and simple navigation through older items.
- Plan summaries highlight renewal timing, per-seat pricing context, and add-ons more clearly than before.
- Billing settings are simpler: your current plan and payment details are now combined into a single card, and the large plan banner at the top has been removed so the page is easier to scan.
- The next invoice section shows subtotal, discount, and tax in a clearer way, and the tax rate displayed next to tax now stays accurate when a discount applies.
- Customers on legacy or trial subscriptions now see payment details such as the next invoice date and available actions, even when the next charge is still zero.
Improvements
- Organization user settings (permissions, allowance, schedule, notifications, email history, request history, out-of-office, and related screens) use a more consistent full-page layout so switching tabs feels steadier and easier to scan.
- Data export screen spacing and alignment are tightened so labels and actions line up more cleanly.
- Month-based export no longer allows starting an export until a valid month and year are chosen.
- The Microsoft 365 automation connector handles member and request identifiers more reliably when those values include characters that used to break the request.
- When automating leave requests, you now wire the request from your earlier step or notification instead of picking it from a large workspace-wide list.
- New workspaces now use a default that works better when your company already uses more than one workspace; you can still turn on stricter limits in settings if you want them.
Improvements
- The Microsoft 365 sync option on a person’s profile saves as soon as you turn it on or off, and you see a clear message if that change cannot be saved.
Guided Workspace Setup Wizard
New sign-ups now create a workspace through short, focused steps — company name, location, team size, and how you found absentify — followed by a review screen before anything is created. Advanced regional options stay tucked away until you choose to open them.Book a Demo from Onboarding
For larger organizations, the getting-started widget now offers a direct way to schedule a demo call, so you can get personalized help setting up your workspace.Continue After a Tour
When you finish a guided onboarding tour, you can now move on to the next checklist task from the success screen instead of returning to the checklist manually.Broader Microsoft Power Automate Coverage
Organizations using Power Automate with absentify can now use additional steps for leave requests, schedules, representatives, workspace settings, and related tasks, so flows can match more of what you already do in absentify.Custom Date Range for Exports
When exporting organization data, you can now choose a custom date range with any start and end dates — not just a full year or a single month. Exported files use clearer sheet titles and filenames that include the chosen dates, and a short hint explains how allowance columns relate to the selected period. Requires a subscription.Improvements
- Signing up is less overwhelming: you answer one topic per step instead of filling out a single long form.
- A clear summary with edit links lets you review everything before you finish creating the workspace.
- Your role at the company is now optional during signup.
- “How did you find us?” is quicker to answer with simple choices instead of a long dropdown list.
- The signup layout fits small screens better and long titles wrap more cleanly.
- The onboarding checklist lets you tap any task to start or replay its tour right away, with a simpler layout and no separate tutorial side panel.
- While a tour runs, the onboarding widget stays minimized so it does not cover the tour.
- Guided tours were refined (including the invite flow and privacy path) with clearer steps and optional “learn more” links after completion.
- Tours support more dependable back navigation and behave better when dialogs or tabs are involved.
- Clearer labels and choices when building flows, so steps are easier to understand and fill in.
- Smoother and more dependable sign-in and connection behavior for the automation connector.
- Export file downloads now use a descriptive filename that includes the selected year, month, or date range, so saved files are easier to recognize.
- Month and year selectors in the export settings now show properly translated placeholder text instead of hard-coded English.
- Calendar navigation arrows in date pickers are now easier to see, including in dark mode.
- Organisation and profile settings use a more consistent layout (same content width and card height on larger screens), so moving between settings feels steadier and less uneven.
- On Authentication settings, the sign-in method control has clearer spacing and sizing so it’s easier to use and read.
Replace Representative on a Leave Request
Managers and workspace admins can now swap a pending or declined representative for someone else directly from the request details. For recurring absences, you can choose whether to replace the representative for just this occurrence or the entire series. The person who was removed is automatically notified by email and in Microsoft Teams that they no longer need to act on the request.Improvements
- When you first open Settings from elsewhere in the product, the left navigation starts fully open with visible section names instead of only icons, so you can see the full menu at a glance; after you click a setting, it returns to the compact bar (you can still expand it by hovering or using the keyboard).
- Representative steps in linear approval are now shown in a clearer order, including when someone was replaced.
- Notifications about representative involvement now describe single occurrences correctly when the absence is part of a series.
- Dates in representative-related messages now reflect the full requested range where it matters.
- The in-product documentation assistant handles long messages with several separate questions more reliably, so answers are likelier to cover each topic instead of focusing on only one.
- Assistant answers stay in the language you are using more consistently, including when the underlying help content or internal notes are in another language.
- When you ask multiple things at once, replies are guided to address each point clearly (for example with short sections or a numbered list) instead of blending everything into one block of text.
- Help answers can tie explanations to the right help article more clearly, including when it makes sense to share a link for you to double-check steps.
- Answers from in-product help and email support are written in clearer, more natural language, without confusing internal “source” labels in the message text. When it helps, you still get sensible references to the right help topics or links.
Absence Reason on Calendar Hover
When you hover over a day on the calendar or team timeline, the tooltip can now show the reason for the absence — whenever your role and the leave type’s privacy settings allow it. You can see why someone is away without opening the request.Improvements
- The left navigation for organization settings is reorganized into clear groups (e.g. general, team, connections, billing and data) with a refreshed sidebar and better mobile menu, so you can find sections faster.
- Company name, business hours, privacy, sign-in options, and the data processing agreement are split into separate pages instead of one long “General” screen, with updated breadcrumbs so you always see where you are.
- The integrations list order matches the new navigation; integration detail views are slightly adjusted for consistency.
- Empty states when there are no requests use a simpler, clearer on-screen message.
- Calendar hover tooltips are organized in a clearer table layout showing leave type, time slot, and reason, and long tooltips scroll so busy days stay readable.
- The user import wizard now has clear back and next controls for easier step-by-step navigation, shows the name of the selected spreadsheet, and disables action buttons while work is in progress to prevent double actions.
- The icon selector in leave type settings now displays more reliably, and the color picker matches the app’s appearance in both light and dark mode.
- The unread count on the notification bell is now easier to read and stays visually aligned within the badge.
- In profile settings, the current section is now shown with simpler labeling at the top instead of a full step-by-step trail.
- Long titles in the profile side menu and mobile picker can now wrap to multiple lines so the full wording stays visible instead of being cut off.
Transfer Administrator Role on the Free Plan
If your workspace is on the Free plan and you are the only active administrator, you can now hand the administrator role to another active user from your own access settings. The chosen person becomes the new administrator, you lose admin and billing access, and you are signed out so you can continue as a regular user.Improvements
- Approval and decline times in your absence details now also appear when another manager made the decision (for example, someone else approved or declined in your place).
- If there were several decline events, the time shown is now the most recent one.
Improvements
- Paid plans are now applied to the correct workspace in rare cases where a subscription was not fully linked to an account, so the right plan and access show in the product.
Improvements
- On small screens, the app menu, navigation, and account actions (including preferences, help, and sign out) now appear in a slide-in panel from the left, making navigation easier and more consistent with a mobile app experience.
- The menu closes automatically when you navigate to another page, so you are not left with an open menu after tapping a link.
- User import now only accepts the modern .xlsx format — if you have an older .xls file, save or convert it in Excel before uploading.
- Start-of-employment and date-of-birth values are read more reliably during import, with stricter rules so digit strings and unusual values are no longer misread as dates.
- When a date field in an import file contains an unreadable value, that row is now marked as invalid in the review step instead of being silently accepted.
- The “Export to Excel” button on the leave request report now shows a clear error message if the file cannot be generated or downloaded.
- Spreadsheet-based workflows — including report exports, the import template, and admin tools — handle cell values, numbers, and dates more reliably in both uploaded and downloaded files.
Role Filter on the Users List
In organization settings, you can now narrow the member list to everyone, only administrators, or only people who are not administrators — making it easier to review who has admin access.Improvements
- Department managers now see pending team requests in their approval workflow when they need to act on behalf of an unavailable approver.
- The on-behalf approval message now reflects that both administrators and department managers can approve or decline for the assigned approver.
- The filters area on the users page is laid out more cleanly across screen sizes.
- When merging two departments, the Manager of the department you keep retains that role, while Managers from the merged department become regular members instead of remaining as extra Managers.
Structured Name Fields for Users
You can now enter first name, last name, and display name separately when adding or inviting users — both manually and via the updated import template, which includes dedicated columns and recognizes common headers in multiple languages.Microsoft Account Sign-In for Integrations
Automated workflows (e.g. Power Automate) can now connect to absentify using your Microsoft work account instead of a separate connection key. You just need to have signed in to absentify once.One Administrator on Free Plans
Free workspaces are now limited to one active administrator. Upgrade to a paid plan for unlimited administrators.Retroactive Absence Management for Department Managers
When enabled in workspace settings, department managers can now cancel past absences and create absences starting in the past — including in the previous fiscal year — just like administrators.Improvements
- Directory search auto-fills first name, last name, and display name when available.
- The invite form shows the email field first; changing the email after picking someone clears outdated name details.
- Employees can book absences up to 30 days in the past, with a clear message when the limit applies. When retroactive management is off, managers can no longer pick a past start date for team members.
- Clearer guidance and labels on the upgrade page for legacy Business workspaces, plus a refresh prompt if a plan change takes longer than expected.
- The plan comparison page shows the one-administrator limit on Free and unlimited administrators on paid plans.
- Streamlined upgrade flow by removing outdated promotions and legacy add-ons.
We resolved several minor issues to improve overall stability and performance.
We resolved several minor issues to improve overall stability and performance.
MCP Server: Manage absentify with AI assistants
You can now connect AI assistants like Claude, ChatGPT, Cursor, and VS Code Copilot directly to your absentify workspace using the new MCP Server.What you can do:- Ask your AI to create, approve, or cancel absence requests
- Query team members, allowances, and schedules
- Manage departments, leave types, and workspace settings
- Search the full absentify documentation