absentify changelog archive — 2026 Q2

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Improvements

• PDF export options for individual calendars and bulk team exports are now visible on all subscription plans, with a guided upgrade dialog when the feature isn’t included in your plan.
• Upgrade prompts for PDF export now show a dedicated dialog explaining the feature benefits instead of generic alerts or redirecting to the upgrade page.
• Requesters now receive a Teams notification when a representative accepts or declines their pending leave request, instead of only a silent card update.
• Teams approval cards show when each approval action happened, displayed in the recipient’s local timezone.
• Calendar and Teams cards show clearer status when a representative decline means manager approval never started, instead of showing a misleading cancelled-by message.
• Teams cards for requests with multiple representatives show an updated summary once all representatives have accepted or the representative step is complete.
• Representative approval is shown before manager approval on Teams cards, with a note that manager approval begins after representatives accept.
• Cancelling a single occurrence from a recurring leave series shows the specific cancelled date in Teams notifications.
• Co-representatives see their Teams cards refresh when another representative acts on the same request.
• Requesters now receive a Teams status card when a leave request is created on their behalf and is waiting on representatives.

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Calendar sync on Mini plan

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Improvements

• Calendar sync limits on Mini and Business plans now correctly include any additional sync slots purchased through the Calendar Sync add-on.
• Organization export now defaults to all departments on free plans, and selecting a single department is reserved for subscribed accounts.
• In one-must-agree approval workflows, approvers who did not act are now clearly shown as skipped when another approver already completed the request, instead of appearing as if they had approved.

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Improvements

• Fiscal year periods in the calendar and allowance history now show full month names in your language (for example, “April 2024 to March 2025”) instead of numeric year ranges like “2024-2025”.
• Teams notification cards now show the leave type in the title (for example, “Vacation request - pending approval”) so requests are easier to identify at a glance.
• Cover request cards now show who needs to be covered in the title (for example, “Cover for Alex - pending”).
• Representatives on Teams cards are shown individually with avatar and status, instead of a single comma-separated line.
• Approver and representative status on Teams cards now matches email notifications, including who approved or declined on behalf of another manager and when.
• Parallel approval no longer shows misleading “Level” labels on Teams cards.
• When someone accepts to cover your absence, the notification clearly says your absence will be covered without implying the leave request is fully approved.
• Declined and cancelled Teams event notifications now include the absence date so you can tell which request the message refers to.
• Administrators see more specific guidance when the Teams bot connection fails, including how to allow the absentify app in Teams.
• Approving or declining a recurring leave series from a Teams card now applies to the whole series, consistent with the web app.
• Teams notifications now respect cross-department privacy: manager names you are not allowed to see are hidden and shown as “by another manager” instead.

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Calendar PDF export

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Improvements

• Updated the app’s typography with a refreshed font for improved readability and a cleaner look across the interface.
• Unknown or missing profile pictures now show a generic person icon instead of a question mark.
• Calendar sync settings now show a clear “Re-authorization required” indicator when the Microsoft connection has expired or been revoked, and syncing stays paused until you reconnect the calendar.
• When Outlook calendar sync cannot work due to a permanent connection issue, absences can still be added to an employee’s calendar through a calendar invite email instead of failing silently.
• Admins are notified only once when a shared calendar needs re-authorization, instead of receiving repeated alerts for every absence that tries to sync.
• Admin access settings now handle last-admin restrictions more reliably when promoting a user to admin or changing account status.
• Notification badges on the bell and announcement icons are easier to read.
• Dark mode styling for the transfer-admin section and account status options is clearer.

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Cancellation notifications

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Improvements

• Clearer labels and descriptions for leave request notification settings, including what “every change in the approval process” covers.
• Notification setting help tooltips now display full text instead of cutting off longer descriptions.
• Approval statuses now show which manager approved, declined, or cancelled a request on your behalf, along with when the action was taken — in leave request details and related email notifications.
• When you hit a plan limit, a dedicated upgrade modal now appears with context-specific guidance for allowances, departments, users, calendar sync, and webhooks, instead of generic error messages or being sent to the upgrade page.
• Employees who are not managers or admins can now see and choose representatives when submitting a leave request.
• HR-assigned representatives stay available in the picker even when you are not searching.
• The Microsoft Teams bot now shows non-admin users a clear message to contact their workspace admin when Azure AI is disabled, instead of a settings option they cannot use.

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Improvements

• User import now shows clearer, more detailed validation errors. Each error includes the spreadsheet row number and lists every issue for that row at once. When a department, public holiday, allowance, or other field does not match your configuration, the error also lists the valid values you can use.
• Transfer workspace admin controls are now integrated into the Access & Permissions section for a clearer layout.

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Microsoft Shifts synchronization

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Improvements

• Fixed an issue that could cause the app to stop working and show an error screen.
• Microsoft sign-in now shows clearer messages when your account cannot be linked automatically and you need to contact support.

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Improvements

• The Insights dashboard has been reorganized so upcoming birthdays, allowance overview, annual trend, and burnout board are easier to scan at a glance.
• Charts and section headers in Insights now use clearer labels, spacing, and readability.
• User access settings now show admin and billing permissions side by side, with billing access only available when the admin role is enabled.

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Improvements

• Microsoft Teams leave request cards now show the same details and wording as email notifications.
• Dates and times on Teams cards follow each recipient’s personal format settings.
• Pending Teams approval cards refresh automatically when a leave request is edited or moves to the next approval step.
• Ideas and feedback you submit are now correctly linked to your account, including when using absentify in Microsoft Teams.

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Shared Outlook calendars in calendar sync

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Improvements

• Out of Office auto-replies now take public holidays into account (including half-day holidays) when deciding when messages turn on and off around your absence.
• Calendar sync settings can still be updated (e.g. departments, leave types) even if Outlook sharing permissions on the target calendar were later changed, as long as you are not switching to a different calendar.
• Group calendar sync history more accurately shows failed syncs versus entries that were intentionally skipped.
• Calendar selection when configuring sync loads faster and is more reliable in organizations with many calendars or Microsoft 365 groups.

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Improvements

• In the user management table, admin and authentication indicators now appear in their own columns for a cleaner, less cluttered layout.
• Column headers in the user management table truncate on smaller screens and show full labels on hover.
• The custom date range picker on the timeline now opens as an inline popover anchored to the date button instead of a separate dialog.
• In the allowance history, fiscal years are shown as ranges (e.g., 2024–2025) when your organization uses a non-calendar fiscal year.
• Current and next-year allowance columns in the user management table now follow your organization’s fiscal year instead of the calendar year.
• The changelog is now available from your profile menu for quicker access to product updates.
• Imprint, Privacy Policy, and Terms are now linked in your profile menu on desktop and mobile.
• Legal links (Imprint, Privacy, Terms) now open the matching language version of the absentify website when you use English, German, French, or Spanish.

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Invisible managers

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Improvements

• Birthday and anniversary reminder emails use a lighter, easier-to-read design.

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Cancel this and all future occurrences in recurring requests

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Improvements

• Edit employee allowance values directly in the table row instead of opening a separate expanded editor.
• Compact inline inputs for allowance, carryover, and compensatory time off make row editing faster and easier to scan.
• Manually overridden carryover values are clearly highlighted, with improved revert and info controls.
• A brief confirmation checkmark appears after saving allowance changes.
• Dialogs and confirmation windows now use a consistent layout across the app, with clearer titles, descriptions, and action buttons.
• Delete and other destructive actions are easier to recognize with updated warning icons and button styling.
• Several confirmations now include more helpful context before you proceed, including plan downgrades, bulk notification edits, carryover resets, and who can see a cancellation reason.
• Member pickers when creating leave requests and switching calendar views load faster, especially in larger organizations.
• The timeline now starts each week on the day configured in your settings.
• Selected date ranges in the timeline date picker are announced for screen reader users.
• Cancellation notifications for partial series changes now clearly state the start date instead of a generic “all upcoming” message.
• Cancelling a request now completes successfully even if the calendar view fails to refresh immediately afterward.

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Dynamic date range picker

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Searchable user switcher in Calendar

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Improvements

• Timeline leave type and status filters are now remembered when you navigate away to the calendar and return, so you don’t have to set them again.
• When switching to Microsoft-only sign-in, you can now view a list of affected users (name and email) who must link a Microsoft account before the change can be saved.
• The sign-in method shown for each user in the user list is now more accurate, including correctly showing users who have not completed their first login.
• When creating an absence request on behalf of someone else, the member picker now supports search so you can quickly find the right person in larger teams.
• The date range picker now shows an info tooltip next to the maximum day limit, explaining that the limit depends on your screen size because the timeline can only display as many days as fit on screen at once in Microsoft Teams.
• After choosing a custom date window on the Overview timeline, the previous/next navigation arrows move by that same window length instead of jumping by calendar month.

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Improvements

• Selected Timeline filter options (departments, employees, leave types, and status) now appear at the top of each filter list, making active filters easier to find and review.

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Representative approvers in leave request updates

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Improvements

• Leave request updates now clearly show whether quota days were deducted from or returned to an allowance when a request is cancelled or declined.
• Allowance information sent with leave requests now identifies which quota type each balance belongs to, making it easier to track allowances across multiple quota types.

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Improvements

• Leave request details now show representative and approver status in a cleaner, more consistently aligned layout.
• Leave balance and summary numbers are easier to read, with improved alignment and spacing in the calendar view.
• Timeline filter controls are easier to use on mobile, with clearer styling and larger tap targets.

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Improvements

• The team timeline keeps your scroll position when you create or close a leave request, so you stay on the same part of the list.
• The calendar view no longer jumps back to the top when you return to a team member you were already viewing.
• Scrolling through long team timelines feels smoother, especially for larger teams.
• When you import users from a spreadsheet, the import screen now shows how many users have been added so far (for example, “50 of 200”) while invites are sent.
• Importing many users at once from a spreadsheet is more reliable.
• The Annual Trend chart in Insights now shows a clear “no bookings in this period” message when there is nothing to display, instead of an empty chart.
• The hours/days unit selector in the Annual Trend section is laid out more cleanly and is easier to use.
• Confirmation dialogs are slightly wider for better readability on smaller screens.
• When a workspace has an overdue payment, users who cannot manage billing now see a neutral notice to contact their administrator instead of payment instructions aimed at them personally.
• The maximum carryover setting when configuring allowances now uses clearer labels and includes helper text so it’s obvious the value is the balance remaining after the carryover deadline, not the total amount that can be carried over.

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Improvements

• Full-day absences recorded with hourly units now appear as all-day events in Outlook instead of showing as timed blocks.
• Automatic Out of Office messages in Outlook are more reliable when Microsoft services are temporarily busy or overloaded.

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Allow representative overlap per leave type

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Improvements

• Submitting an absence now shows a warning instead of blocking when it may conflict with a colleague’s pending representative request that has not been accepted yet.
• Clearer messages when an absence overlaps with an existing representative assignment.
• More reliable confirmation dialogs when proceeding despite a representative overlap warning.
• Microsoft calendar sync logs now show what caused a calendar event to be removed (for example, a rejected or cancelled request, or a change to calendar sync settings), with clearer request details to make troubleshooting easier.
• The Branding settings page has a clearer layout, with separate sections and short descriptions for company logo, display options, favicon, and accent color.

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Improvements

• When you create a leave request, the optional reason field is now a multi-line box so longer explanations are easier to enter, read, and resize on screen.
• If a reason is longer than the allowed limit, you get a clear error message instead of failing silently or behaving inconsistently.
• If your organization chose not to pull profile details from Microsoft for your account, signing in with Microsoft no longer replaces your name or profile photo with what’s on your Microsoft account.
• When choosing a custom approver for someone without a department, the picker now loads a larger set of people and matches what you type against the full list, so the right colleagues show up in bigger organizations.
• While that list is loading, you see a brief loading indicator instead of an empty “no results” message.
• Sign-in and staying signed in are more dependable when you open absentify in Microsoft Teams — especially in the desktop app, where you could previously get stuck in a loop that kept asking you to sign in — and when switching between Teams and the normal website.

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Improvements

• Setting automatic replies for many people at once (for example a large team) now completes reliably instead of failing partway through.
• When you upgrade your subscription, the country shown in the form now matches your account as soon as your billing details have finished loading.

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Smarter pending-approval context

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Welcome email formatting options

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Improvements

• A clearer in-product notice now appears when the original approval context is no longer available and normal approval rules are used instead.
• Notifications about changes to your request now better distinguish when another manager stepped in from a generic approver change.
• For approval policies where only one approver must agree, declining now behaves more consistently with your rules (including from Microsoft Teams), so the request may stay with other approvers when it should.
• Your pending-approval views for repeating absences now focus on the earliest occurrence you still need to handle for each case.
• Calendars and approval lists refresh more reliably after representative approvals or declines.
• Editing links in welcome and invitation emails now uses a compact panel instead of a browser prompt, with clearer feedback when a link is not allowed.
• Heading and highlight styling in sent welcome emails now displays more reliably across common email programs.
• Default welcome email wording is simpler — for example, a generic “Welcome” subject and “The Team” sign-off — and the support line no longer inserts an admin email address.
• The out-of-office message editor gains the same expanded color palette, background highlighting, and link panel; preview links open in a new tab with safer settings.

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Improvements

• When you change a user’s access or account status in organization settings, related status messages (such as the inactive account notice) update immediately after save — you no longer need to reload the page for them to disappear.
• Saving Out of Office mailbox templates for many people at once is faster and more stable, with fewer failures when you update a large selection.

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Workspace deletion alerts for other admins

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Older business years for admins

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Improvements

• After you request a deletion PIN, the confirmation message now explains that the PIN is sent to you and that other admins may be notified separately.
• Starting workspace deletion is blocked with a clear message if your account has no email address, which is required to receive the PIN.
• When your workspace is set to show both logo and name, the workspace name appears next to the logo in the top bar and mobile menu; long names are shortened with a simple way to view the full name.
• In Microsoft Teams, the slide-out menu now matches the correct Teams light or dark appearance for your logo and navigation highlights.
• Timeline filters and menus were tightened up for clearer spacing and easier use on smaller screens.
• Dropdown lists now scroll more predictably in tight spaces, use larger touch targets for scroll controls on phones, and animate more gently when your device prefers reduced motion.
• Notification emails are handled sooner on our side, so related reminders and updates reach you with less delay.
• Where you can see notification email history, statuses update to the real outcome more reliably instead of looking stuck as still sending.
• When a message cannot be sent because every recipient was blocked by the email provider, that situation is reflected more clearly in the history.

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Improvements

• Setting up a team or group calendar connection now asks for fewer Microsoft permissions, so the consent screen is simpler and only requests what is needed.
• Saving or updating billing details no longer stops you with a confusing “no plan selected” message when you already have a subscription.
• The billing screen explains that updates apply to upcoming invoices and points you to support if you need a change on an invoice that was already issued.
• Postal code is optional when it isn’t required for your country, instead of always being mandatory in the form.
• Billing information loads and saves more reliably for teams with an active paid plan.

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Improvements

• After you cancel, your paid plan limits and options stay available until the subscription actually ends, instead of dropping to the free level right away.
• When you contact support from Teams, replies from the team stay in Teams instead of also being sent to your inbox.
• Organization welcome email customization now offers richer formatting — including headings, font size, text and background emphasis, lists, and links — and a preview that closer matches what recipients actually see.
• Welcome emails use clearer default typography so the message reads more reliably across different mail clients.
• Calendar sync, webhooks, and Power Automate are now available only from the Essentials plan upward, matching how plans are described — buttons and links stay disabled below Essentials, with clearer upgrade copy.
• Limits for Microsoft’s automated workflows and for your own webhook URLs are enforced separately, so one type no longer incorrectly fills the allowance for the other.
• Outlook group calendars stay up to date more reliably, with fewer missed or delayed absence entries when the calendar link hits a short-lived issue.

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Support in Microsoft Teams

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Improvements

• On the Billing page, seat billing is no longer shown on a separate card — Payment Details now shows your subtotal alongside how many users you are billed for and the per-user amount, with a short note explaining who counts toward your subscription.
• The next user-count sync now displays a specific time and timezone directly in the Payment Details area, replacing the previous separate section and vague wording.

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Organization billing overview

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Improvements

• The seat usage breakdown on the billing page (active, inactive, archived, reserved, and pending sync) is now tucked behind a toggle so the card stays compact until you need the detail.
• When your next invoice is due today, the payment details card now says “today” instead of showing “in 0 days.”
• Billing help text is clearer about who counts toward your subscription, and the daily sync tooltip uses generic terms instead of naming a specific payment vendor.
• Subscription state, scheduled pause or resume, and active discounts are easier to read and act on.
• Past invoices are easier to review with an updated layout and simple navigation through older items.
• Plan summaries highlight renewal timing, per-seat pricing context, and add-ons more clearly than before.
• Billing settings are simpler: your current plan and payment details are now combined into a single card, and the large plan banner at the top has been removed so the page is easier to scan.
• The next invoice section shows subtotal, discount, and tax in a clearer way, and the tax rate displayed next to tax now stays accurate when a discount applies.
• Customers on legacy or trial subscriptions now see payment details such as the next invoice date and available actions, even when the next charge is still zero.

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Improvements

• Organization user settings (permissions, allowance, schedule, notifications, email history, request history, out-of-office, and related screens) use a more consistent full-page layout so switching tabs feels steadier and easier to scan.
• Data export screen spacing and alignment are tightened so labels and actions line up more cleanly.
• Month-based export no longer allows starting an export until a valid month and year are chosen.
• The Microsoft 365 automation connector handles member and request identifiers more reliably when those values include characters that used to break the request.
• When automating leave requests, you now wire the request from your earlier step or notification instead of picking it from a large workspace-wide list.
• New workspaces now use a default that works better when your company already uses more than one workspace; you can still turn on stricter limits in settings if you want them.

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Improvements

• The Microsoft 365 sync option on a person’s profile saves as soon as you turn it on or off, and you see a clear message if that change cannot be saved.

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Guided workspace setup wizard

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Book a demo from onboarding

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Continue after a tour

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Broader Microsoft Power Automate coverage

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Custom date range for exports

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Improvements

• Signing up is less overwhelming: you answer one topic per step instead of filling out a single long form.
• A clear summary with edit links lets you review everything before you finish creating the workspace.
• Your role at the company is now optional during signup.
• “How did you find us?” is quicker to answer with simple choices instead of a long dropdown list.
• The signup layout fits small screens better and long titles wrap more cleanly.
• The onboarding checklist lets you select any task to start or replay its tour right away, with a simpler layout and no separate tutorial side panel.
• While a tour runs, the onboarding widget stays minimized so it does not cover the tour.
• Guided tours were refined (including the invite flow and privacy path) with clearer steps and optional “learn more” links after completion.
• Tours support more dependable back navigation and behave better when dialogs or tabs are involved.
• Clearer labels and choices when building flows, so steps are easier to understand and fill in.
• Smoother and more dependable sign-in and connection behavior for the automation connector.
• Export file downloads now use a descriptive filename that includes the selected year, month, or date range, so saved files are easier to recognize.
• Month and year selectors in the export settings now show properly translated placeholder text instead of hard-coded English.
• Calendar navigation arrows in date pickers are now easier to see, including in dark mode.
• Organization and profile settings use a more consistent layout (same content width and card height on larger screens), so moving between settings feels steadier and less uneven.
• On Authentication settings, the sign-in method control has clearer spacing and sizing so it’s easier to use and read.

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Replace representative on a leave request

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Improvements

• When you first open Settings from elsewhere in the product, the left navigation starts fully open with visible section names instead of only icons, so you can see the full menu at a glance. After you select a setting, it returns to the compact bar (you can still expand it by hovering or using the keyboard).
• Representative steps in linear approval are now shown in a clearer order, including when someone was replaced.
• Notifications about representative involvement now describe single occurrences correctly when the absence is part of a series.
• Dates in representative-related messages now reflect the full requested range where it matters.
• The in-product documentation assistant handles long messages with several separate questions more reliably, so answers are likelier to cover each topic instead of focusing on only one.
• Assistant answers stay in the language you are using more consistently, including when the underlying help content or internal notes are in another language.
• When you ask multiple things at once, replies are guided to address each point clearly (for example with short sections or a numbered list) instead of blending everything into one block of text.
• Help answers can tie explanations to the right help article more clearly, including when it makes sense to share a link for you to double-check steps.
• Answers from in-product help and email support are written in clearer, more natural language, without confusing internal “source” labels in the message text. When it helps, you still get sensible references to the right help topics or links.

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Absence reason on calendar hover

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Improvements

• The left navigation for organization settings is reorganized into clear groups (e.g. general, team, connections, billing and data) with a refreshed sidebar and better mobile menu, so you can find sections faster.
• Company name, business hours, privacy, sign-in options, and the data processing agreement are split into separate pages instead of one long “General” screen, with updated breadcrumbs so you always see where you are.
• The integrations list order matches the new navigation; integration detail views are slightly adjusted for consistency.
• Empty states when there are no requests use a simpler, clearer on-screen message.
• Calendar hover tooltips are organized in a clearer table layout showing leave type, time slot, and reason, and long tooltips scroll so busy days stay readable.
• The user import wizard now has clear back and next controls for easier step-by-step navigation, shows the name of the selected spreadsheet, and disables action buttons while work is in progress to prevent double actions.
• The icon selector in leave type settings now displays more reliably, and the color picker matches the app’s appearance in both light and dark mode.
• The unread count on the notification bell is now easier to read and stays visually aligned within the badge.
• In profile settings, the current section is now shown with simpler labeling at the top instead of a full step-by-step trail.
• Long titles in the profile side menu and mobile picker can now wrap to multiple lines so the full wording stays visible instead of being cut off.

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Transfer administrator role on the Free plan

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Improvements

• Approval and decline times in your absence details now also appear when another manager made the decision (for example, someone else approved or declined in your place).
• If there were several decline events, the time shown is now the most recent one.

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Improvements

• Paid plans are now applied to the correct workspace in rare cases where a subscription was not fully linked to an account, so the right plan and access show in the product.

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Improvements

• On small screens, the app menu, navigation, and account actions (including preferences, help, and sign out) now appear in a slide-in panel from the left, making navigation easier and more consistent with a mobile app experience.
• The menu closes automatically when you navigate to another page, so you are not left with an open menu after tapping a link.
• User import now only accepts the modern .xlsx format — if you have an older .xls file, save or convert it in Excel before uploading.
• Start-of-employment and date-of-birth values are read more reliably during import, with stricter rules so digit strings and unusual values are no longer misread as dates.
• When a date field in an import file contains an unreadable value, that row is now marked as invalid in the review step instead of being silently accepted.
• The “Export to Excel” button on the leave request report now shows a clear error message if the file cannot be generated or downloaded.
• Spreadsheet-based workflows — including report exports, the import template, and admin tools — handle cell values, numbers, and dates more reliably in both uploaded and downloaded files.

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Role filter on the users list

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Improvements

• Department managers now see pending team requests in their approval workflow when they need to act on behalf of an unavailable approver.
• The on-behalf approval message now reflects that both administrators and department managers can approve or decline for the assigned approver.
• The filters area on the users page is laid out more cleanly across screen sizes.
• When merging two departments, the Manager of the department you keep retains that role, while Managers from the merged department become regular members instead of remaining as extra Managers.

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Structured name fields for users

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Microsoft account sign-in for integrations

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One administrator on Free plans

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Retroactive absence management for department managers

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Improvements

• Directory search auto-fills first name, last name, and display name when available.
• The invite form shows the email field first; changing the email after picking someone clears outdated name details.
• Employees can book absences up to 30 days in the past, with a clear message when the limit applies. When retroactive management is off, managers can no longer pick a past start date for team members.
• Clearer guidance and labels on the upgrade page for legacy Business workspaces, plus a refresh prompt if a plan change takes longer than expected.
• The plan comparison page shows the one-administrator limit on Free and unlimited administrators on paid plans.
• Streamlined upgrade flow by removing outdated promotions and legacy add-ons.

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MCP server: Manage absentify with AI assistants

• Ask your AI to create, approve, or cancel absence requests
• Query team members, allowances, and schedules
• Manage departments, leave types, and workspace settings
• Search the full absentify documentation

https://api.absentify.com/api/mcp

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Release notes launched