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Welcome to absentify! This Quick Start Guide will help new administrators get started by walking you through the key steps to set up your workspace, invite users, configure leave policies, and more.
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Step 1: Register your company

Signing up for absentify happens in two phases — first you authenticate, then a short setup wizard creates your workspace.1. Authenticate
  1. Enter your work email: Visit absentify.com and select Register. On the Create Account page, type your work email address and select Continue.
  2. Select how to sign in: Your email appears at the top of the next screen. Pick one of the two options:
    • Continue with Microsoft (recommended): Select the blue Continue with Microsoft button. Your email is passed to Microsoft as a login hint, so you only need to confirm your password or MFA.
    • Continue with email: Use this fallback if Microsoft 365 login is not available. You get immediate access to the setup wizard, and a confirmation email is sent in parallel (must be confirmed within 14 days).
If your organization already uses absentifyIf absentify detects an existing workspace for your Microsoft tenant or email domain, you’ll see a Which situation applies to you? screen after signing in instead of going straight to the wizard. Each matching workspace is listed with its name and member count, and you can either request to join one or create your own:
  1. Request to join an existing workspace: Select Send request next to the workspace, optionally add a short message for its administrators (5–1,000 characters if provided), and confirm. A message is optional, but if you add one it must be between 5 and 1,000 characters.
  2. Create a new team: Choose to start fresh for your team to skip joining and continue to the setup wizard below. This option appears only when your tenant allows creating a new workspace.
After you send a join request, absentify takes you to a dedicated Request sent confirmation page letting you know an administrator of that workspace will review it. From there you can still create a new team (when allowed), request to join a different team, or open a chat with support if you’re unsure which option fits.
You can send one join request every 5 minutes. If you submit again before the cooldown ends, absentify treats it as already sent; after the cooldown passes, resubmitting updates your existing pending request instead of creating a duplicate.
Some organizations are configured so that new sign-ups from their tenant can’t create a separate workspace while one already exists. If that applies to you, creating a new workspace isn’t offered and joining the existing workspace is the only way to get started.
2. Complete the workspace setup wizardAfter signing in, a short wizard guides you through workspace creation. Each step has a single focus, and you can go Back at any point to change earlier answers — your progress is saved in the browser if you reload.
  1. Company — Enter the name of your company or workspace. For Microsoft sign-ins this is pre-filled from your tenant; you can edit it.
  2. Location — Pick the country (and region/state, where applicable) your team is based in. absentify uses this to pre-configure regional settings such as date format, time format, week start, and timezone. You can add more locations with their own holiday calendars later in Settings.
  3. About you — Tell us how big your team is and, optionally, your role at the company (for example, HR Manager, Founder, IT Admin). The role field is optional and can be skipped.
  4. Referral — Let us know how you found absentify. This helps us reach more teams like yours.
  5. Review and create — Check the summary of everything you entered. Use the Edit links to jump back to any earlier step. To fine-tune date/time formats, week start, timezone, language, and fiscal year start before creating the workspace, expand the Advanced settings section. When everything looks right, select Create my workspace.
Recommendation: Use a Microsoft work account to ensure proper integration with Teams and Outlook and to utilize all automations.
If you open absentify inside Microsoft Teams, the authentication phase is skipped automatically — absentify detects the Teams context, pre-fills your email, and takes you straight to the wizard.
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Step 2: Configure initial settings

Once registered, configure your workspace by navigating to the Settings section in the absentify admin dashboard:
  • Set up departments: Go to Settings > Departments, select Add new department, and assign department managers.
  • Create leave types: Go to Settings > Leave Types, select Add a new leave type, and define available options like vacation or sick leave.
  • Assign public holiday calendars: Navigate to Settings > Public Holidays, and assign regional or company-specific holiday sets to users or departments.
Proper initial configuration ensures a seamless experience for all employees.
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Step 3: Add and invite users

Add users to your workspace using one of the following methods:
  • Manually add users: Go to Settings > Users, select Invite a new user, and enter their email, first name, last name, display name, and department. Save the profile as inactive and activate it later when details are finalized.
  • Bulk import via Excel: Download the template from Settings > Users > Import Users, fill in user data, and upload it for validation before inviting users.
  • Sync with Microsoft Teams or Entra ID: Enable synchronization under Settings > Integrations > Microsoft Teams/Entra ID, and link groups to departments to auto-create users.
Tip: Inactive users allow you to finalize profiles before sending invitations, ensuring a smooth onboarding experience.
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Step 4: Configure leave policies

Customize your leave policies to align with company requirements:
  • Set allowances: Create the allowance types under Settings > Allowances and add an allowance rule for each policy you use, for example a standard contract and a part-time contract. One rule per allowance type carries the Organisation default badge and is what new employees receive; per department you can select a different rule under Settings > Departments.
  • Set approval workflows: Customize approval processes for leave requests under Settings > Departments or directly within individual user profiles.
This ensures all absence requests and allowances are properly tracked and approved.
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Step 5: Test and launch

Before launching absentify to your team:
  1. Submit a leave request as an admin or manager to ensure everything works as expected.
  2. Verify calendar integrations to confirm absences sync correctly with Microsoft Teams or Outlook.
  3. Send invitations to users and provide them with links to the Employee Guide for assistance.
For further help, explore the Admin Documentation or contact our Support Team.