Core responsibilities
As an HR admin, your role involves managing and overseeing the company-wide absence management system. Key responsibilities include:- Setting leave policies: Define and update leave types, allowances, and privacy settings.
- User management: Invite, edit, and manage user roles and permissions.
- Billing and subscription: Handle the billing details, upgrades, and allowances.
- Monitoring absence trends: Generate reports and insights to track absence data and patterns.
- Integration management: Ensure smooth connectivity with Microsoft 365, Power Automate, and other third-party systems.
Getting started
Below are some key guides and tools to help you get started as an HR admin:Setting up leave policies
Setting up leave policies
Learn how to configure company-wide leave types, allowances, and approval workflows. Check the leave policy setup guide for detailed instructions on creating, editing, and managing leave types.
Managing allowances
Managing allowances
Create allowance types and the rules that define how much is earned, in which cycle, and what happens to unused allowance. Visit the allowance management guide for step-by-step details.
Inviting and managing users
Inviting and managing users
Add employees to absentify, manage their permissions, and configure user settings such as approvers and schedules. See the user management guide for more information.
Customizing departments and approval workflows
Customizing departments and approval workflows
Organize employees into departments, set manager roles, and define approval processes. Check the departments setup guide for comprehensive instructions.
Billing and subscription
Billing and subscription
Manage subscription details, view invoices, and explore upgrade options. Refer to the billing guide for more information.
Ensuring data privacy and security
Ensuring data privacy and security
Configure privacy settings to comply with GDPR and other data protection regulations. Learn more in the privacy settings guide.
Analyzing absence trends and generating reports
Analyzing absence trends and generating reports
Access and interpret data to understand absence patterns and support strategic planning. Explore the reporting guide for details on generating Excel exports and insights.
Integrating absentify with Microsoft 365
Integrating absentify with Microsoft 365
Enable synchronization with Microsoft Teams, Outlook, and Entra ID. See the integration guide for a seamless setup.
Frequently asked questions (FAQ)
How do I configure leave policies for specific departments?
How do I configure leave policies for specific departments?
You can select the allowance rule new employees receive and customize approval workflows per department by navigating to Settings > Departments. Check the departments setup guide for step-by-step instructions.
What happens if an employee's allowances are manually adjusted?
What happens if an employee's allowances are manually adjusted?
Adjustments do not replace the assigned rule. They are recorded on top of it with a date and a reason, and the employee’s entitlement is the rule amount plus all adjustments. Every adjustment stays visible in the employee’s History & adjustments dialog and in the Excel export. See the allowance management guide.
Can I restrict visibility of certain absences?
Can I restrict visibility of certain absences?
Yes, you can set privacy levels for leave types. Use the Privacy Settings under Settings > General to configure who can view absence details. Visit the privacy settings guide for more.
How do I export absence data for audits?
How do I export absence data for audits?
Use the Export feature under Settings > Export to generate detailed reports. Learn how in the reporting guide.
What are the best practices for handling user onboarding and offboarding?
What are the best practices for handling user onboarding and offboarding?
Ensure users are invited as inactive initially, and configure their profiles fully before activation. For offboarding, archive users to retain historical data. See the user management guide for more details.