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The Overview page in absentify provides a clear view of your team’s upcoming schedules, making it easy to see who is available or on leave. When you log in to absentify, this page opens automatically with the display starting from today’s date, showing schedules for your department or the last viewed department.
In cases where privacy settings restrict details, absences will be displayed like other leave types with the color . When you hover over these absences, you will see “Absent” instead of a specific leave type name.Additionally, your leave allowance information is private to you and visible only to managers, approvers, and HR administrators. Other team members will not have access to this information.

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View team absences

On the Overview page, you’ll see:
  • A timeline starting from today that shows who is scheduled to be off, with symbols and colors representing different types of leave, depending on your company’s configuration.
  • Navigation controls in the top left corner to adjust the displayed time period, using the left and right arrows.
Clicking the left or right arrow shifts the view by the number of days currently displayed, letting you easily move forward or backward in time. The current day is highlighted with a blue border on the weekday name for easy reference.

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Filter options

You can filter the overview by department, user, leave type, or leave status. Simply click the Filter button on the overview page and select your preferred criteria.

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Key notes

Department visibility: Access to department or organization-wide data depends on your company’s privacy settings. Some users may only be able to view absences within their own department. User visibility: This also applies to the users listed. Only users within departments you have access to will be shown. Leave type visibilty: Only the leave types you’re allowed to view (either for yourself or for users you manage) will be available in the filter.
  • If a department appears to be missing or limited, please contact your workspace admin to review the privacy settings.
  • If a deductible leave type is missing, it’s likely due to visibility settings in the allowance linked to that leave type. Please reach out to your workspace admin to review the allowance configuration and visibility permissions.

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Absent today filter

In addition to the extended filter, you can use the Absent today filter located next to the Create a request button. This quick filter shows only team members who are currently absent and respects the filter settings you’ve applied in the main filter section.

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Viewing absence details

Clicking on a specific day for an absence opens a detailed dialog box with the following information:
  • Leave type and duration: Displays the type of leave (e.g., “Vacation”) along with the start and end dates. For day-based absences (including multiple days or half-day absences), the time settings will reflect your company’s configuration, such as Morning, Afternoon, Lunchtime, or End of day. For absences tracked by the hour, specific times are displayed according to your profile settings.
  • Reason: If a reason for the absence was provided during the request creation, it will be displayed here.
  • Status: Shows the current status of the leave request:
    • Pending: The request is awaiting approval from your manager or approver.
    • Approved: The request has been approved and is officially recorded.
    • Declined: The request was declined. You may need to adjust details and resubmit if necessary.
  • Process status: Details the approval process, indicating who needs to approve the request and their decision status.
If your absence request requires approval, it will go through one of the following processes, as set by your company:
  • Linear - All must agree: Approvers are contacted one after the other. The request is approved only if all approvers agree. If even one approver denies the request, it will not be approved.
  • Linear - One must agree: Approvers are contacted one after the other. If at least one approver approves the request, it will be approved.
  • Parallel - All must agree: All approvers are contacted at the same time. The request is approved only if all approvers agree. If even one approver denies the request, it will not be approved.
  • Parallel - One must agree: All approvers are contacted at the same time. If at least one approver approves the request, it will be approved.
These approval processes impact how quickly a decision is made on your request, and you can check the status to see if it’s awaiting action from any approvers.
  • Take from allowance: Specifies the number of days (or hours) deducted from the employee’s leave allowance, if applicable.
  • Request created: Indicates the date and time when the leave request was originally submitted.
  • Request created by: Shows the name and profile picture of the person who created the request.
  • Files: If documents were uploaded during the absence request creation, they will be displayed here under Files. You can download these attachments by clicking on the file name.
    Admins, approvers, and requesters can upload additional files later.
If you are viewing another team member’s leave, you will only see the details you’re authorized to view. For your own leave requests, all relevant details are accessible.
With these tools, the Overview page helps you stay informed about your team’s schedules and coordinate absences effectively within your department.