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absentify seamlessly integrates with Microsoft Power Automate, enabling HR administrators to automate absence management workflows and connect absentify with other applications and services. This integration enhances efficiency by automating repetitive tasks and ensuring real-time data synchronization across platforms.
Two ways to use Power Automate with absentify:
  • absentify Connector (this page) — uses your Microsoft sign-in, no API key. Best for the standard triggers and actions.
  • Manual integration without the connector — call any absentify API endpoint via the HTTP action + API key, or receive events through a Power Automate webhook trigger registered in absentify. Use this for actions the connector does not yet expose (e.g. creating members, updating allowances, managing departments). See Power Automate (HTTP & webhooks).
An expanded connector with broader endpoint coverage is currently in Microsoft certification. Until it is published, the manual paths are the recommended way to access advanced endpoints.

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Prerequisites

Before setting up the integration, ensure the following:
  • absentify Account: You must have an active absentify account with at least the Essentials plan. The Essentials plan includes up to 3 Power Automate flows; the Plus plan includes unlimited flows.
  • Microsoft 365 Account: A work, school, or Microsoft personal account is required.
  • Permissions and Consent: Accept the necessary permissions and consent by either:
    • Installing and starting the absentify app in Microsoft Teams.
    • Accessing the absentify web app and accepting the permissions.

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Setting up the integration

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Step 1: Install absentify

  1. Microsoft Teams:
    • Navigate to the Apps section in Teams.
    • Search for absentify.
    • Select Add to install the app.
    • Launch the app and accept the required permissions.
  2. Web application:
    • Visit the absentify web app.
    • Sign in with your Microsoft 365 credentials.
    • Accept the necessary permissions when prompted.

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Step 2: Connect absentify with Power Automate

  1. Access Power Automate:
  2. Add absentify connector:
    • In the left-hand menu, select Data > Connections.
    • Select + New connection.
    • Search for absentify.
    • Select the absentify connector and select Create.
    • Authenticate using your Microsoft 365 credentials if prompted.
The connector now signs requests with the connected user’s Microsoft Entra ID token automatically. You do not need to copy an API key from the absentify Dashboard to configure the connector.
The Microsoft user who creates the connection must have signed in to absentify at least once so the Microsoft identity is linked to an absentify account. Without that one-time sign-in, connector actions are rejected as unauthorized.

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Step 3: Create a flow

  1. Start a new flow:
    • Select Create in the left-hand menu.
    • Select Automated cloud flow to start from a template or Instant cloud flow for a manual trigger.
  2. Configure triggers and actions:
    • Select an absentify trigger, such as When a new request is created or When a request’s status is updated.
    • Define the actions to perform, like sending an email notification or updating a SharePoint list.
  3. Save and test the flow:
    • After configuring the flow, select Save.
    • Test the flow to ensure it operates as expected.

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Example use cases

  • HR notifications: Automatically notify the HR department via email when a new leave request is submitted.
  • Data synchronization: Update absence records in an external HR system whenever there’s a change in absentify.
  • Team alerts: Send a message to a Microsoft Teams channel when an employee’s leave request is approved.

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Important considerations

  • API limits: Be aware of any API call limitations to ensure your flows operate smoothly.
  • Data security: Ensure that data transferred between absentify and other systems complies with your organization’s data protection policies.
  • Maintenance: Regularly review and update your flows to accommodate any changes in processes or systems.
For more detailed information and advanced configurations, refer to the absentify Connector Documentation.