Skip to main content
The Overview page in absentify provides department managers with a comprehensive view of their team’s schedules, leave types, and pending requests. While much of the functionality is the same as described in the employee overview guide, this guide focuses on the additional features and permissions available to managers.

​
Filtering by department

The Department filter allows you to refine the displayed schedules based on specific teams or view absences across multiple departments:
  1. Select or clear department checkboxes to change the selection.
  2. Select Only on a department row to replace the current selection with that department.
  3. Select Reset filters to return to the default selection. If All Departments is available, reset selects it and displays the complete organizational schedule permitted by your access rights. In organizations with many departments where All Departments isn’t available, reset clears the department selection instead.
When no department is selected, the overview displays No department selected and doesn’t load timeline absences. Choose a My department shortcut, select a department from the list, or use Search departments to find one. Select Absent today to show only team members who are currently absent within your department selection.
Depending on your company’s configuration, you may see schedules for all departments or only those where you are a member or manager.
  • If departments are configured to see each other, you’ll have visibility across many departments.
  • If departments are configured to not see each other, your visibility will be restricted to the departments you manage or belong to.

​
Viewing detailed absence information

As a manager, you can select any absence in the timeline to view additional details, including:
  • Leave type: The type of leave and its duration.
    • Normal employees can only see this for their own absences.
    • For absences of other employees, normal users may see only “Absent” (depending on privacy settings).
    • As a manager, you can always view the specific leave types and durations for employees in your department.
  • Status: Approval status (approved, declined, pending, or canceled). For approved, declined, and canceled requests, the date of the decision or cancellation is displayed next to the status.
    • Normal employees can only see the status for their own requests.
    • Managers can see the approval status for all requests in their department.
    • For declined and canceled requests, the approve and decline actions are not available in the detail view.
  • Taken from allowance: Whether the absence was deducted from vacation days and the number of days deducted.
    • Normal employees can only see this information for their own absences.
    • Managers can view this for all employees in their department.
This detailed view gives managers the tools to monitor team absences effectively and address any scheduling issues. For a quick read without opening the detail view, hover over an absence in the timeline to see its leave type, time slot and — where reason visibility allows — the reason.

​
Viewing allowances and employee details

As a manager, you have extended visibility into your department members’ allowances and absences:
  • Remaining allowances: You can see how many leave days each team member has left on their allowance.
  • Employee details: Selecting an employee opens a detailed view of their absences, including:
    • All used and remaining leave days.
    • A breakdown of their leave history.
    • Any holidays affecting their schedule.
Normal employees are restricted to viewing only their own allowances and absences. Managers, however, have full visibility for all employees within their department.

​
Viewing all absence types

As a department manager, you can view all absence types and reasons for employees within your department. For employees in other departments, your visibility may be limited, depending on your company’s privacy settings. However, for your own department, all absences and their reasons are fully visible.

​
Managing requests

  • View pending requests directly in the timeline or by selecting the bell icon in the top-right corner.
  • Approve or deny requests in a single step. For denials, you’ll need to provide a reason.
For a general introduction to the Overview page and how it works, refer to the employee overview guide.
If you have been marked as an invisible manager by an admin, you retain full access to your department’s schedules, absences, and approval workflows — but regular department members will not see you in their team overview or calendar. This powerful tool lets managers coordinate team schedules effectively and maintain oversight of absence workflows. For additional support, contact your HR administrator.